What is a mileage log?
Why do I need a mileage log?
- Keep accurate records for tax purposes. For private driving, you’ll pay tax if you or your family use a company car for private journeys, including for commuting. If you as the owner or employee have a company car, make sure the rules are followed in order to provide correct tax documentation.
- Track taxable mileage. If you have a car provided by your company you can claim back mileage for your business travel and / or fuel.
- Save time and stay in control. Save time on the road with the digital tracking of mileage and stay in control of complying with taxation requirements.
This is how it works
What should a mileage log contain?
- Journey date logged.
- Purpose of journey (business or personal) logged.
- Start point of journey
- Destination of journey
- Miles travelled during journey
Electronic mileage log increases efficiency
Important to keep in mind when choosing a mileage log
- Simplicity. What are you going to use the milage log for? Is it to fulfil HMRC’s requirements on documentation or do you want to use it to manage your business? Many suppliers offer a variety of different functions within their products that reduces user-friendliness. Choose a supplier that offers a simple user interface and that doesn’t charge for superfluous functions that you do not have any need for.
- The price. Some vendors in the market have been around for many years and have incorporated unnecessary functionality leading to inflated prices. As technology has advanced the opportunities have opened up for more cost-efficient solutions. This expenditure can quickly add up, particularly if you have a large fleet of vehicles. It is worth carefully comparing supplier prices, and keeping an eye out for concealed start-up costs and long contracts.
- Devices. Make sure that the company you are buying from offer different types of devices so that you have the opportunity to change device in the future if a need would arise. The world is changing faster and new rules and clauses are emerging with the insurance companies that affect warranties and such. Choose a company that offers devices for your needs. If the company has a need for driver identification, make sure to choose a supplier for both RFDI-reader and GPS-device in one, so that you can avoid installing two devices in each vehicle. WorkMirror offers four different types of devices for different needs. OBD-unit that is placed in the vehicles diagnostic socket.
- Battery mounted device that is placed directly on the car battery. 12V-device that is placed in the car’s cigarette lighter power socket and a RFID-device that supports driver identification.
Common questions and answers
With WorkMirror Mileage Log you will get
Automatic Mileage Log
With WorkMirror you will get the easiest to use and most cost-effective electronic mileage log. You get a clear picture over your vehicle fleet, how many vehicles have been driven and how they have been used.
We meet HMRC's requirements for documentation for mileage logs.
Full support for driver identification with RFID. Also integrated together with the GPS-unit, so you still only need one device.
Quick start up
We offer a simple installation where you connect the device in the vehicle in just a few seconds. With our smart import functions, you will get going quickly.
Our strategy is to is to keep prices significantly lower than our competitors. In many cases you can half your costs for both devices and mileage log by choosing WorkMirror.
Smart map views where you can view all your vehicles at a glance. Where they are and if they are driving. With the possibility of filtering on vehicles for a quick follow up.